Treatment of Conference Proceedings
Created date: 10/31/2002
Last Updated Date:
Discussion of monograph/serial treatment of SPIE and other conference proceedings.
We revisited the policy on serial vs. monograph treatment of proceedings,
previously addressed in meetings on June 16 and July 3, 2001. As decided earlier,
we will continue to follow LCRI 1.0 "Situations
Requiring Further Consideration", 3) Conference
publications, as written by LC to determine when to catalog ongoing
conference proceedings without distinctive titles as serials and when to catalog
Some general guidelines:
- Treat as serials ongoing conference proceedings that have been published
for 5 consecutive issues/years with no change of the conference name and title
proper if it is entered under the name of the conference and with no change
of the title.
- Treat as monographs publications of ongoing conferences that have a title
unique to each issue.
- Conferences that are issued as part of a numbered monographic series will
be treated as monographs. Exception: Proceedings that fall into this category
that we are currently treating as serials. We will continue that treatment.
- All IEEE and ACM proceedings will be treated as monographs.
Library of Congress Rule Interpretations — Chapter
1 General Rules for Description — 1.0. General Rules
Situations Requiring Further Consideration
3) Conference publications:
3) Conference publications. Conference publications typically consist of the
minutes, proceedings, etc., of a regularly-held meeting of one or more corporate
bodies or are publications that contain the proceedings, etc., of ongoing topical
conferences, symposia, or colloquia.
- Catalog as serials ongoing conference publications that are being cataloged
for the first time, unless they are covered by the exclusions in paragraph b)
below. Consider a conference publication to be "ongoing" if words
such as "first" or "annual" appear in conjunction with the
name of the conference or the title of the publication or if multiple successive
issues show that the publication is continuing in nature.
- Catalog as monographs those conference publications that are not ongoing or that:
- have a title unique to each issue appearing on the chief source, and/or
- are issued as part of a numbered monographic series.
Once the decision to catalog as a monograph or as a serial is determined based
on the first—or earliest held—issue of a conference publication,
prefer to retain that decision. When there is a change in the main entry for
a conference publication cataloged as a serial, consider the publication to
be "new" and decide whether to catalog it as a monograph or as a serial
according to the above criteria.
When CONSER serial records exist for conferences represented by LC monograph
records, LC serial catalogers will use "xlc" in the 042 field but
will not de-authenticate the records.
This page contains the tags: serials, monographs, guidelines, serials cataloging, serials cataloging and government info