BLvl

Bibliographic Level

Use only records coded serial: "s".

Conf

Conference Publication

Correct if necessary.

Ctry

Country of Publication

Add or correct if necessary.

Dates

Date 1 and Date 2

Add or correct if necessary.

DtSt

Publication Status

Correct if necessary.

Desc

Descriptive Cataloging Form

Do not upgrade pre-AACR2 records.

ELvl

Encoding Level

Upgrade less-than-full record to full level: "I". Do not use records coded "J".

Form

Form of Item

Add or correct if necessary.

Freq

Frequency/Regularity

Add or correct if necessary.

GPub

Government Publication

Add or correct if necessary.

Lang

Language Code

Add or correct if necessary.

Orig

Form of Original Item

Add or correct if necessary.

Regl

Frequency/Regularity

Add or correct if necessary.

S/L

Successive/Latest Entry

Do not use records coded "1".

SrTp

Type of Serial

Correct if necessary.

Type

Type of Record

Correct if necessary.

006

Additional Materials Characteristics

• Add to electronic records only.
•  Correct if necessary.

007

Physical Description Fixed Field

Add 007 fields when necessary. Use the following generic fields when item is not in hand:

• Electronic: cr unu
• Microfilm: ch afu
• Microfiche: he afu
• CD ROM: co ugu

022

ISSN

Add or correct if necessary.

041

Language Code

Add or correct if necessary.

049

Local Holdings

Add the appropriate OCLC codes(s) for UCI location(s)

050

LC Call Number

• Accept as is.
• Do not shelflist.
• See Z Classification policy

050 _4

LC call number locally assisgned

• Prefer over 090.
• Shelflist in ANTPAC
• Follow LC Cuttering practice
• For classification of series See: Authority Procedures for Catalogers

060

NLM Call Number

• Accept as is.
• If cutter is present do not shelflist.
• If no cutter, add cutter, shelfllist and change 2nd indicator to 4.   See  NLM Call Number Asssignment

086

Government Documents Classification Number

Insert current government document classification number in the first 086 field if not already present.

• Use$2 cadocs for California documents in OCLC

• Do not use $2 cadocs for California documents in the "c" index in ANTPAC
• A second 086 should be created for for the "g" index including the $2

090

Locally Assigned LC-type Call Number

• Prefer 050 _4

096

Locally Assigned NLM-type Call Number

• Shelflist in ANTPAC.
• Follow NLM cuttering practice.

099

Local Free Text Call No.

Used primarily for microform accession number or the word "Newspaper"

100-130

Main Entry: 100 Personal Name 110 Corporate Name 111 Meeting Name 130 Uniform Title

• Change 130 to 730 for translations.
• If present, accept form as is; do NOT verify in the authority file.  If obviously incorrect, verify and correct.
• If adding, use the form established in OCLC.  If no OCLC auathority is found, construct according to AACR 2 and other sources.

 240

 Uniform title

•  If present, accept form as is; do NOT verify in the authority file.  If obviously incorrect, verify and correct.
• If adding, use the form established in OCLC.   If no OCLC authority is fournd, construch according to AACR 2  and other sources. 

245

Title Statement

• Correct if necessary.
• Do not routinely add subtitles.
• Correct existing subtitle if necessary.
• Add GMD as necessary.

246

Varying Form of Title

Do not routinely add for subtitles. Correct existing 246(s) if necessary.

247

Former Title or Title Variations

Use for integrating resources only.

250

Edition Statement

Add or correct if necessary.

260

Publication, Distribution, Etc.

• Correct if necessary.
• Close the date if necessary.
•  Add a 500 note "Imprint varies" if necessary.

300

Physical Description

• Add or correct if necessary.
• Close |a if necessary when the range is readily available.

310

Current Publication Frequency

Add or correct if necessary.

321

Former Publication Frequency

•  Add or correct if necessary.
• If more than 3 frequencies, delete and add "Frequency varies".

362

Dates and/or Sequential Designation

1^st indictor – Format of date

0 Formatted style

1 Unformatted note

4xx

SeriesStatement/

Added Entry

• Verify that the series transcription is matches the form on the piece.  If it does not match, change the form on the record to match.  Consult your supervisor if you have questions.
• N.B. 400, 410, 411 are valid only in pre-AACR2 records.
• See; Authroity work for catalogers

440

SeriesStatement/

Added Entry

No longer valid in MARC 21. If found in record, accept if it is the valid form from the piece.

490

Series Statement

Correct as necessary to match the form on the piece. Do not change 490 0 to 490  1/830 unless other corrections need to be made.

5XX

Notes

Do NOT change the order of notes found in the record.

500

Notes

Unless specified in the following 5XX fields, accept order and wording of notes as on record, unless inaccurate or misleading. Delete other libraries' copy specific notes.

506

Restrictions on Access Note

Delete if note applies to institutions other than UCI.

510

Citation/Reference Note

Delete.

515

Numbering Peculiarities Note

Add or correct as necessary.

525

Supplement Note

Add or correct if necessary.

530

Additional Physical Format Note

Correct if necessary. Do not add.

533

Photoreproduction Note

Add or correct if necessary if describing microform. Do not add to records used for multiple formats.

538

System Details Note

Add or correct if necessary only if information is readily available.

546

Language Note

Add or correct if necessary.

550

Issuing Body Note

Add 710 if needed.

580

Linking Entry Complexity Note

Evaluate the existing 580. If the relationship can be explained without the 580, then set the appropriate 78X indicators and delete the existing 580. Conversely, add or correct a 580 only if the relationship is too complex to explain using the 78x indicators.

See also 780 and 785.

59x

Local Note

Add when necessary based on local procedures.

600-651

Subject Added Entries: 600 Personal Name 610 Corporate Name 611 Meeting Name 630 Uniform Title 650 Topical Term 651 Geographic Name

• If present, accept the form as is; do NOT verify in the authority file.  If obviously incorrect, verify and correct as necessary.
• If adding, use the form established in OCLC.  If no OCLC authority is found, construct according to AACR 2 and other reference sources.
• All records need at least one 6XX, second indicator 0 or 2 except "AP" classification.
• Delete |e, |u, |4, |6
• Accept existing order of 6XX.

655

Index Term--Genre/Format

• Do not add, except for Special Collections materials.  If present, accept, but no not verify. elete copy-specific terms. See  Genre headings Policy & Procedures.

700-730

Added Entries: 700 Personal Name 710 Corporate Name 711 Meeting Name 730 Uniform Title

•  If present, accept form as is; do NOT verify in the authority file. If obviously incorrect, verify form and correct as necessary.
• If adding, use the form established in OCLC.  If nno OCLC authority is found, construct according to AACR2 and other reference sources.

740

Added Entry, Uncontrolled Related/Analytical Title

Add or correct if necessary.

752

Added Entry-Hierarchical Place Name

Add or correct if necessary for newspapers.

776

Additional Physical Form Entry

Add for all other forms.

780

Preceding Entry

• Add or correct if necessary.
• Add |w OCoLC number if UCI holds the title.
• See also 580

785

Succeeding Entry

• Add or correct if necessary.
• Add |w OCoLC number if UCI holds the title.
• See also 580.

800-830

Series Added Entries: 800 Personal Name 810 Corporate Name 811 Meeting Name 830 Uniform Title

• If 440 or 490 is present and matches the form on the piece, do not add or correct 830.  Do not verify.
• If adding 490 1/830 used the form established in OCLC authority for 830.  If no OCLC authority is found, use the form as found on the piece.

856

Electronic Location and Access

See URLs, When to Keep

949

Local Processing Information

Input 949 fields to create bib and item records according to established procedures.