Media Processing Guidelines
Sarah Wallbank1. Cases
Created date: June 1, 2011
Last Updated Date:
April 15, 2013
All DVDs and CDs should be
repackaged into the designated slim cases, unless they already come in a slim
case. Four cases are available:
- Single DVD case
- Double DVD case
- CD case with sleeve
- CD jewel case
In general, most discs should be
repackaged into single cases. For example, individual episodes of television
programs, multi-volume motion pictures, and separate widescreen and fullscreen
editions should be packaged in single cases. Only use a double case when the 2nd
disc is essentially accompanying material to the 1st disc, such as a
disc of bonus materials. If a multi-disc title meets the criteria for a double
case, but it has a booklet, use single cases if it means the booklet could fit
inside a case rather than being housed separately. If you are not certain if a
double case should be used, consult your supervisor.
- If single cases are used:
Create item records and apply
barcodes for each case. Use the volume (v) field in the item record to
designate each part.
- If a double case is used:
one barcode and one item record is necessary per double case. In the item
record, include a message (m) field "2 DVDs IN CASE".
- Transfer the disc(s) to the new case(s)
- Create item record(s) for each case and barcode
- If present, transfer enclosed booklet to new
case (if multiple cases, enclose the booklet in case 1). See below for
accompanying booklet procedures.
- Use a rubber band to attach old case(s) to new
case(s) and send to physical processing together as a unit.
- Transfer sleeve artwork/packaging insert from
old case(s) to new case(s), if possible. If necessary, fold to fit, but do not
trim. If only one insert is present in the original case and there are multiple
new cases, transfer the insert to case 1. Do not photocopy insert for
additional cases. Discard/recycle original case(s).
- Print and apply call number label(s) to new
2. Accompanying Booklets
- If booklet fits inside case, do not create
separate item record, do not barcode. Mark call number on the booklet as you
would for a book and include designation "booklet." In the item
record for the case that contains the booklet, add message (m) field to
describe the contents of the case (e.g., "1 DVD and 1 booklet,"
"1 DVD and 1 guide," etc.).
- If booklet does not fit inside case, create
separate item record (ITYPE = 29), barcode, and designate "booklet"
in the volume (v) field of the item record. Mark call number on the booklet as
you would for a book and include designation "booklet."
- For single page inserts, guides, indexes,
artwork, etc. that do not contain significant content, keep them in the case,
but do not mark them and do not describe them in the item record.
- If you are not sure about how to treat a booklet,
consult your supervisor.
This page contains the tags: media, guidelines, physical processing