URLs, When to Keep on record
This document is intended to guide catalogers in the decision of whether or not to keep a URL in a record for formats other than remote electronic resources. The procedure for cataloging remote electronic resources is documented elsewhere.
In order to determine whether to keep and/or catalog a URL in a record, the cataloger must first determine what resource the URL is linking to.
A. Electronic version/full-text of resource being cataloged
First, evaluate whether or not the URL should be retained:
If these conditions are not met, delete the 856 as well as any 007 or 530 that
refer to the electronic version as appropriate.
Proceed to catalog the print/physical format. Delete the 856 and any associated net fields from the print/physical format record. Do not add a net location, net item, or any net fields to the print/physical format record.
Catalog the online on a separate electronic resource record. Consult the Editing Guidelines for Online Monographs and Provider-Neutral E-Monograph Copy Cataloging Flowchart as needed. Add a net item [itype 61, location: net, status:a].
Exception: For federal documents, ignore 856 field in print/physical format records. Do not verify, do not delete, do not add net item or net location, and do not look for separate electronic record for the online version. Assume that the separate electronic record will be provided by Marcive.Single record approach: Serials
C. URLs in Library of Congress Records
Keep all URLs provided by LC in their catalog records being done as part of catalog enrichment projects. LC is hosting this content on their server in order to ensure long-term availability. See below for some examples:
856 41 |3Table of contents|uhttp://www.loc.gov…
Do not add net location or 007/530 fields for records with these URLs, and do not add a net item or net checkin record.
D. Broken URLs
If broken URLs are encountered while cataloging for the first time, do not keep URLs in ANTPAC that are broken or noted as no longer available. UCI does not follow LCRI 9.7B or CONSER 31.15.4 in local ANTPAC records, though CONSER 31.15.4 should be observed in OCLC master records.
If broken URLs are countered in an already-cataloged ANTPAC record, report the broken URL(s) via the E-Resources Error Reporting Form.
Delete any other URLs that do not fall into one of the above categories. For example, do not keep URLs for related websites (usually with indicators 42) that do not have either the full text of the resource or supplementary tables/appendices. For another example, do not keep GoogleBooks URLs on non-GoogleBooks records.
Do not keep URLs that point to non-LC table of contents or agency/publisher websites.
Do not keep non-http URLs, including mailto or ftp.
When a persistent URL is present in a record (and qualifies to be kept on a record per Part A above), keep the persistent URL (GPO PURL or OCLC BibPURL) and delete the non-persistent URL it represents.
Last updated on April 15, 2013.
University of California · Irvine, CA 92623 - 9557 · 949.824.6836
© 2009-2013 The Regents of the University of California. All rights reserved.