This document is intended to guide catalogers in the decision of whether or not to keep a URL in a record for formats other than remote electronic resources. The procedure for cataloging remote electronic resources is documented elsewhere.

In order to determine whether to keep and/or catalog a URL in a record, the cataloger must first determine what resource the URL is linking to.

A. Electronic version/full-text of resource being cataloged

First, evaluate whether or not the URL should be retained:

1. Verify that the URL works and links to the correct resource.
2. Verify that the URL is for a freely available or open-access resource, and that it does not require password authentication or subscription. If you see some acknowledgement that the web page recognizes you (Welcome to UCI, UC Libraries, California Digital Library, etc.) this is not a free resource.

If these conditions are not met, delete the 856 as well as any 007 or 530 that refer to the electronic version as appropriate.

If the above conditions are met, proceed as follows:

Separate record approach: Monographs and Integrating Resources

Proceed to catalog the print/physical format. Delete the 856 and any associated net fields from the print/physical format record. Do not add a net location, net item, or any net fields to the print/physical format record.

Catalog the online on a separate electronic resource record. Consult the Editing Guidelines for Online Monographs and Provider-Neutral E-Monograph Copy Cataloging Flowchart as needed. Add a net item [itype 61, location: net, status:a].

Exception: For federal documents, ignore 856 field in print/physical format records. Do not verify, do not delete, do not add net item or net location, and do not look for separate electronic record for the online version. Assume that the separate electronic record will be provided by Marcive.

1. Verify that the link is not based on a subscription and is not cataloged by the Shared Cataloging Program (SCP). Packages cataloged by SCP include, but are not limited to:
   
   SourceOECD, CRCnetBASE, IEEE conference proceedings, ACM conference proceedings, AIP conference proceedings, SPIE conference proceedings, Oxford reference books online, SpringerLink, Wiley InterScience, and National Academies Press.
   
   A full list of packages cataloged by SCP can be found at http://www.cdlib.org/inside/projects/scp/eresourcestracking.html
   
   Valid subscription links will be added by Electronic Resources Acquisitions or by record loads from SCP. If you are not sure whether or not to include a link, please consult the Electronic Resources & Metadata Cataloger.
   

    

2. Verify indicators and correct if necessary.
3. Add/correct subfield 3 for holdings as needed.
4. Add needed fields for online if not already in record:
   
   007 |a c |b r (ANTPAC only)
   
   530 Also issued online OR 776 08 |i Online version:
5. Add net location to bib record.
6. Create net checkin record with the appropriate order status, vendor and Scode4 codes, and with Scode3: n (suppressed). Add the following holdings information:
   
   h     866    |81|zAvailable online. See Web site.

1. Verify that the URL works and links to the correct resource.
2. Check indicators. Indicators for related material should be 42.
3. Add/correct subfield 3 for holdings as needed to explain what this URL connects to (e.g. 856 42 |3Supplemental tables|uhttp://…).
4. Do not add net location or 007 field for records with these URLs, and do not add a net item or net checkin record.

C. URLs in Library of Congress Records

Keep all URLs provided by LC in their catalog records being done as part of catalog enrichment projects. LC is hosting this content on their server in order to ensure long-term availability. See below for some examples:

856 41 |3Table of contents|uhttp://www.loc.gov…
856 42 |3Publisher's description|uhttp://www.loc.gov…
856 41 |3Sample text|uhttp://www.loc.gov…
856 42 |3Contributor biographical information|uhttp://www.loc.gov…

Do not add net location or 007/530 fields for records with these URLs, and do not add a net item or net checkin record.

D. Broken URLs

If broken URLs are encountered while cataloging for the first time, do not keep URLs in ANTPAC that are broken or noted as no longer available. UCI does not follow LCRI 9.7B or CONSER 31.15.4 in local ANTPAC records, though CONSER 31.15.4 should be observed in OCLC master records.

If broken URLs are countered in an already-cataloged ANTPAC record, report the broken URL(s) via the E-Resources Error Reporting Form.

E. Others

Delete any other URLs that do not fall into one of the above categories. For example, do not keep URLs for related websites (usually with indicators 42) that do not have either the full text of the resource or supplementary tables/appendices. For another example, do not keep GoogleBooks URLs on non-GoogleBooks records.

Do not keep URLs that point to non-LC table of contents or agency/publisher websites.

Do not keep non-http URLs, including mailto or ftp.

When a persistent URL is present in a record (and qualifies to be kept on a record per Part A above), keep the persistent URL (GPO PURL or OCLC BibPURL) and delete the non-persistent URL it represents.